Chapter 4. Managing Your Profile

Your Profile contains information about your SCOoffice Mail Server email account, as well as any personal information that you or your company might wish to share with other SCOoffice Mail Server users. To display your Profile, in the Preferences Manager select Preferences, then Your Profile. Your Profile is also displayed when you first log in to the Preferences Manager.

Most information in your Profile can be modified by you at any time. To do so, click on Modify, enter new information or edit existing information in the field boxes, then click the Apply button to enter your changes. Some fields (indicated below with asterisks "*") cannot be edited; you must ask your mail administrator to do so for you.

Note

The SCOoffice Mail Server might be configured to enable display but not modification of your Profile. If this is the case, you cannot enter changes in Your Profile fields and you must ask your mail administrator to do so for you.

Your Profile also contains information about your SCOoffice Mail Server mail quota; that is, the total amount of space allocated by the Mail Administrator for your mailbox and folders on the SCOoffice Mail Server. When you click on Quota, the Preferences Manager displays your quota in Megabytes (Mb), how much is used and free, and what percentage has been used. If your Mail Administrator has set no quota, the Quota field displays OFF and the other fields are empty.

Note

When your message usage exceeds 90% of your quota, a warning will be displayed by your mail client. Once you exceed the quota, no new messages will be delivered and mail will bounce (be returned to the sender as undeliverable). If you exceed your quota, you must remove messages or contact your Mail Administrator to restore mail delivery.

Profiles consist of the following information:

User ID*

Your unique identification name for the SCOoffice Mail Server (example: sues).

First Name

Your first name (example: "Sue").

Last Name

Your last name (example: "Smith").

Display Name

Your first and last name (example: "Sue Smith"). You can also add brief distinguishing information, such as a job title (example: "Sue Smith, Account Supervisor").

Mail address*

Your primary Internet email address. In most cases this will be your User ID with the SCOoffice Mail Server mail domain name appended; the mail domain is often a company or Internet service provider name.

Note

When you send email, your message header includes Display Name and Mail address by default (unless your mail administrator has modified the defaults); for example:

Sue Smith, Account Supervisor <sues@mycompany.com>

Work Phone

Your business phone number.

Mobile Phone

Your mobile phone number.

Home Phone

Your home phone number.

Pager

Your pager number.

FAX

Your facsimile telephone number.

Title

Your job title or other distinguishing information.

Office Location

Your office name or other information necessary for a physical delivery.

Alternate Mail*

An alternate email address; for example, an external private email address that you might wish to share, or to which you might want to forward personal messages.