All mail client software -- programs that allow you to receive, read, compose and send email -- must be configured to recognize a mail server -- a program that directs messages intended for you to your mail client software.
To configure your mail client, you must log in to the Preferences Manager. To do so, your mail administrator will supply a:
UserID
password
Preferences Manager "URL" or web address, which will be similar to:
http://mycompany.com/msg
The following sections describe how to configure your mail client to recognize the Messaging Server. For Outlook and Outlook Express clients, this can be done with an automated utility; other clients must enter configuration information manually. To configure IMP webmail, you need only enter your account name and email address.
Close Outlook or Outlook Express if you are currently using it.
Log into Preferences Manager by pointing your browser at:
http://hostname/msg
where hostname is the system name supplied by the mail administrator for Preferences Manager access.When the Preferences Manager screen appears, enter your mail account name and password.
Click on the Client Setup in the Preferences menu. This displays configuration information used by your mail client software to communicate with the Messaging Server.
Note: If you are using the Netscape browser, you may see a dialogue window indicating ``Unknown File Type''. If you see this message:
Click on Pick App in the dialogue window. A new dialogue window displays.
Type ``wscript'' in the box and click on OK. A new dialogue window displays.
Select the Open It checkbox and click on OK.
You can now proceed to the next step.
Run the client configuration program by clicking the Configure button. The client configuration screen includes instructions on how to respond to further prompts.
In the File Download dialogue window, select Open this file from its current location.
When prompted to configure your system with the Messaging Server, click on Yes.
After a short time, you are informed that Outlook is being started. If this is the first time Outlook has been run on your system, you will be prompted to select a networking mode; select Internet Email Only. If you are prompted to create an email account, click on Cancel or Close to exit the account creation dialog; it is not necessary to configure an account at this time.
After a short time, you are informed that Volution Messaging Server Com-Addin files are being copied to your system. You are then prompted to close Outlook if it is still running. Click on OK to continue.
When prompted to install the Volution Messaging Server Com-Addin, click on the large square Install button to do so.
This completes mail client configuration. When you start your Outlook client, you will be able to receive email with your new account.
Note: When you first start Outlook XP after configuring Messaging Server support, answer "Yes" when prompted to import mail account information. Otherwise, your mail accounts will not be available.
The Messaging Server includes support for the Microsoft Outlook "free/busy" calendar feature. When scheduling a meeting or other activity, this feature allows the person who is scheduling the meeting to see when others are free or busy.
Note: This feature is provided for Microsoft Outlook clients but not Outlook Express.
Although the Messaging Server configuration process adds this calendar feature to your Outlook client by default, the actual publication of your "free/busy" information is not enabled; this decision has been left to you. If you wish to enable publication of your "free/busy" information, you can do so within the Outlook Free/Busy configuration dialog:
In the Outlook Tools, click on Options, then Calendar Options.
In the Free/Busy Options dialog box, check Publish my free/busy information.
Enter your Messaging Server password in the ftp://URL in place of password_for_yourname_here.
Click on Apply to complete the procedure.
Close Netscape Messenger if you are currently using it.
Log into the Preferences Manager by pointing your browser at:
http://hostname/msg
where hostname is the system name supplied by the mail administrator for Preferences Manager access.When the Preferences Manager screen appears, enter your mail account name and password.
Click on the Client Setup in the Preferences menu. This displays configuration information used by your mail client software to communicate with the Messaging Server. Keep this screen available or print its contents.
Start Netscape Messenger.
In the Edit menu, select Preferences, then open Mail & Newsgroups.
In the Identity preferences panel of Mail & Newsgroups, enter your user information in the boxes. The Your name and Email address fields are required, and the Your name field in Netscape Messenger must have the same contents as the Name field in the Preferences Manager client configuration display.
In the Mail Servers preferences panel of Mail & Newsgroups, click on Add under Incoming Mail Servers to add the Messaging Server machine.
Under the Mail Server Properties General panel:
If you selected IMAP Server, under the Mail Server Properties Advanced panel:
IMAP service directory | ||
enter user.name, where name is the value you entered for User Name. |
In the Mail Servers preferences panel of Mail & Newsgroups under Outgoing Mail Server:
Outgoing mail (SMTP) server | ||
Enter the machine name on which the Messaging Server resides. | ||
Outgoing mail server user name | ||
Enter value you entered for User Name. |
This completes mail client configuration. When you restart Netscape Messenger, you will be able to receive email with your new account.
Note: For Netscape Messenger Release 4.7, there is no Messaging Server support for using the Messaging Server LDAP directory for roaming access.
Close Eudora Mail if you are currently using it.
Log into the Preferences Manager by pointing your browser at:
http://hostname/msg
where hostname is the system name supplied by your mail administrator for Preferences Manager access.When the Preferences Manager screen appears, enter your mail account name and password.
Click on the Client Setup in the Preferences menu. This displays configuration information used by your mail client software to communicate with the Messaging Server. Keep this screen available or print its contents.
Further configuration depends upon whether you are:
The first time you launch Eudora, the Eudora New Account Setup Wizard appears. Proceed through the setup screens, entering information as requested and clicking on Next to continue.
In the Account Settings screen, select Create a brand new email account.
In the Personal Information screen, enter Your Name from the Name field in the Preferences Manager Client Setup display.
In the Email Address screen, enter the Email Address from the Preferences Manager Client Setup display.
In the Login Name screen, enter Login Name from the Name field in the Preferences Manager Client Setup display.
In the Incoming Email Screen screen:
enter Incoming Server from the Server Name field in the Preferences Manager Client Setup display.
select POP or IMAP according to administrator guidelines.
If IMAP is selected, an IMAP Location Prefix screen will be displayed. Leave the Location Prefix box blank.
In the Outgoing Email Screen screen:
enter Outgoing Server from the Server Name field in the Preferences Manager Client Setup display.
select Allow Authentication (this should be the default).
Click on Finish to complete configuration and exit the Setup Wizard. When you restart Eudora, you will be able to receive email with your new account.
In the Eudora Tools menu, select Options.
Click on Getting Started, then enter:
Click on Checking Mail, then enter:
Click on Incoming Mail, then enter:
Server Configuration | select POP or IMAP according to administrator guidelines. | |
Authentication Style | select Passwords. | |
other fields | use defaults. |
Click on Sending Mail, then enter:
Click on OK to complete configuration and exit. When you restart Eudora, you will be able to receive email with your new account.
Close KMail if you are currently using it.
Log into Preferences Manager by pointing your browser at:
http://hostname/msg
where hostname is the system name supplied by the mail administrator for Preferences Manager access.When the Preferences Manager screen appears, enter your mail account name and password.
Click on the Client Setup in the Preferences menu. This displays configuration information used by your mail client software to communicate with the Messaging Server. Keep this screen available or print its contents.
Log into your Caldera OpenLinux system and start KMail. If this is the first time KMail has been run, click on OK to create a Mail subdirectory in your home directory.
In the KMail Settings menu, select Configuration .
Click on Identity, then click on New Identity. Enter New Identity from the Account Name field in the Preferences Manager Client Setup display, and select "With empty fields".
When your New Identity is displayed, enter:
Click on Apply to save your selections in the Identity screens.
Click on Network and Sending Mail, then select:
Click on Apply to save your selections in the Network screens.
Set Network Properties as desired and click on Apply to save your selections in the Network screens.
Click on OK to complete configuration and exit. When you restart KMail, you will be able to receive email with your new account.
A webmail client provides the ability to read email using an Internet browser on any networked computer, rather than a dedicated mail program on a single computer. This is useful if you need to read your email from different locations or on different machines.
To log into the IMP webmail client, you need the following information from your mail administrator:
your Messaging Server account name and initial password.
your Messaging Server email address.
the IMP client URL, usually:
http://hostname/horde/imp
If your IMP client has not already been configured for the Messaging Server:
Log into IMP by pointing your browser at:
http://hostname/horde/imp
Enter your account name and password.
Click on Preferences and enter your Messaging Server account name and email address.
This completes IMP client configuration. To view and modify your Messaging Server user preferences, log into Preferences Manager by pointing your browser at:
http://hostname/msg
where hostname is the system name supplied by the mail administrator for Preferences Manager access. When you enter your mail account name and password, you will see the Preferences Manager screen.